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What Is Database Marketing? Why It’s Important and How to Do It Right [Infographic]

Shivkumar M 20+ yrs shaping technology Product & GTM strategy. Fintech, healthcare & retail industry expertise. Leads product launches, adoption & GTM as Director, Product Marketing.
What Is Database Marketing? Why It’s Important and How to Do It Right [Infographic]

Real-time data. Actionable insights. 360 customer views. Personalized engagement strategies. Omnichannel campaigns.
They may be buzzwords, but they’re also critical to effective marketing and business growth. And database marketing is the key to all of them.
So what is database marketing and why is it important?

What is Database Marketing?

Let’s start with a basic database marketing definition.
Database marketing is a form of direct marketing. It involves collecting customer data like names, addresses, emails, phone numbers, transaction histories, customer support tickets, and so on. This information is then analyzed and used to create a personalized experience for each customer, or to attract potential customers.
Traditional direct marketing involves creating direct mail pieces like brochures and catalogs and mailing them to a list of potential or current customers in the hopes it evokes a positive response.
Database marketing takes that strategy a step further by seeking to understand how customers want to be marketed to, and then applying those insights to fulfill the customer’s need via the best channel.

The Importance of Database Marketing

Today’s marketers have access to more customer data than ever before. That’s why database marketing is once again becoming so important. It’s all about using that sea of data to create more relevant marketing messages that better resonate with customers — both current and potential.

Benefits of Database Marketing

Today’s consumers expect a personalized experience with your brand. To deliver one, marketers need a unified view of each customer across every touchpoint. Only then can they understand the customer’s journey and engage them in a meaningful way. Database marketing strategies make that easier.
Customer databases can help you:

  • Identify customer groups – from your most loyal, high-value customers to first-time customers and occasional purchasers
  • Create detailed customer segments based on demographics, behaviors, or even personal interests
  • Design highly personalized messages for both current and prospective customers
  • Determine the best channel and time to engage customers
  • Improve your marketing efficiency by not wasting time and money sending campaigns to those who are unlikely to respond
  • Build effective loyalty programs that provide the right incentives for repeat purchases
  • Improve customer service by providing support staff with a 360° view of the customer’s interactions with your brand

Challenges of Database Marketing

Database marketing offers some compelling benefits — but to do it successfully, marketers need to understand the challenges as well.
Watch out for these database marketing challenges:

  • Data decay. Anytime a customer or prospect changes jobs or earns a promotion, moves to a new address, changes their name, gets a new email address, or makes any other life change, their profile becomes out of date. A well-managed database decays at an average 2-3% each month, which means in just a year, a third of your data could be invalid.* To limit data decay, focus on information that is less likely to change: name and phone number, for example, rather than business email.
  • Data accuracy. Customers don’t always provide accurate information. Typos, handwriting legibility, or incomplete info can have a big impact on the quality of your database. You can limit inaccuracies by replacing input fields with standardized drop-down menus or checkboxes.
  • Acting on customer data in a timely manner. Collecting and analyzing customer data is just the first step. You have to act quickly enough to capitalize on a customer’s interest in and interactions with your brand. This is where marketing automation tools like CleverTap become so important. By unifying rich user profiles with powerful segmentation and omnichannel marketing campaigns, you can deliver timely, personalized experiences for each and every user.

Effective Database Marketing Strategies

How should you get started creating your own database marketing strategy? Begin with the following steps.

  1. Identify your target audience. How old are they? What income level? What job title? Where do they live? What are they interested in? What else do they buy? Build a detailed ideal customer profile for your product, and then use this profile to decide what kind of information you need to include in your database.
  2. Collaborate with other teams. Marketing, sales, and support all have direct contact with customers and prospects. What information does each team need to be effective?
  3. Find the right software. Customer data doesn’t do anyone on your team any good if they can’t access it. Choose a tool that makes it easy to see different kinds of information, customer types, and even organize customer information to match your different product or service categories.
  4. Gather customer data. Look to both internal and external data sources, including:
    • Acquisition data: Which channel or source did a new customer come from? Which marketing campaign?
    • Demographic data: What is the customer’s age, gender, marital status, education level, location, etc.?
    • Technographic data: What device(s) do they use to interact with your brand? Desktop or mobile? Android or iOS?
    • Psychographic data: What are their personal perspectives, values, and interests? What motivates them?
    • Activity data: How have they interacted with your website, social media pages, and/or mobile app?
    • Transaction data: How frequently do they make a purchase with you, and how much do they spend? Which items do they usually purchase together?
    • Correspondence data: Have they ever submitted a customer support ticket? Posted a question or complaint to your social media pages? Responded to a survey?
  5. Keep data up-to-date and backed up. Building a customer database takes a lot of time and effort. Protect your investment by safeguarding against power outages and technical glitches. CRM software can automatically update profiles when customers enter new information, and online tools can protect against data decay by integrating with your software and updating each contact as they browse your website with activity data.
  6. Respect customer privacy. Social media makes it easier than ever to get detailed insights into your customers’ interests, perspectives, and life updates. Effective personalization is about providing a relevant message to an interested audience — not proving how much personal data you have.  

Once you’ve built your database, you can start with some basic user segmentation. For instance, create a campaign specifically for first-time buyers or new customers, or one tailored for your loyalty program participants.
More complex segmentation methods can analyze across multiple data points to give you more detailed user segments. Recency, Frequency, Monetary (RFM) Analysis, for instance, creates customer groups based on how active they are and how much they spend, so you can quickly see and engage your champion customers, new customers, or dormant customers.
The most advanced segmentation involves sophisticated predictive analytics that can forecast a customer’s future behavior. That means predicting things like potential customer lifetime value, probability of churn, or likelihood of purchase.
These types of advanced segmentation raise conversion rates by up to 5x.

Database Marketing Examples

Identify High-Value Customers and Potential Upsells
An OTT app wants to understand how many of its customers are frequent binge watchers who are primed for upsell to a premium subscription plan. They use their customer database to identify their high-value, frequent watchers, and then send a combined email and push campaign offering these users a free month of premium as incentive to purchase a subscription. Using predictive analytics, they’re able to forecast how many campaign recipients will convert to balance marketing resources and prove ROI.
Provide Personalized Customer Support
A customer service representative for an ecommerce app is assigned an incoming call. They can immediately access the caller’s profile and see that they are a new customer who recently made their first purchase: a smart home device that lets them remotely lock their front door and see a video feed of visitors. With this information, the service rep can immediately provide a personalized support experience and offer a faster resolution by helping the customer quickly set up and troubleshoot their device.
Know Which Products and Services to Pitch Customers
A travel app wants to expand its product offering with a series of guided backpacking tours. Before dedicating resources to the effort, they tap into their customer database to view purchase trends and demographic patterns to first determine whether their customers would actually book guided backpacking trips, and second, to learn which customer types they should pitch these trips to. With database marketing, you can ensure that you’re offering something that your customers actually want.
Predict Who Will Buy and When
For a food delivery app, timing is critical. Understanding your window of opportunity to engage customers is key to beating the competition and boosting conversions — but spamming users at every meal time is a surefire way to lose them. By using predictive analytics with their customer database, the food delivery app team can forecast which users are most likely to buy. That way they can send notifications and promo codes to the right users at the right moment. And on the flip side, they can see who’s likely to churn so they can reach out with a tempting promo campaign and win those users back.

The Next Phase of Database Marketing

We’ve entered the era of relationship marketing, where brands have shifted focus from simply making the sale to developing long-term relationships with customers by consistently providing value. And database marketing is the backbone.
CleverTap’s machine learning capabilities are taking database and relationship marketing to the next level. These applications can instantly connect the dots between millions of customer data points, automatically create detailed user segments, determine the optimal time and channel to engage each user, and even predict what users will do next.

Database Marketing infographic

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Last updated on April 5, 2024